Why people look for an Invoice2go alternative
Invoice2go (now part of BILL) is a known name. The friction shows up on the first invoice of the month that does not fit the cheapest plan. Starter-style tiers have long advertised a low monthly price with a hard cap — often around two invoices per month. If you invoice weekly, send a quote then convert it, or chase a change order, you hit the wall before the month is over. That is the usual reason owners search for an Invoice2go alternative: not a prettier PDF, but room to send the next invoice without upgrading into a $40/mo multi-user plan.
The 2-invoices-a-month problem
A trades owner who invoices Friday jobs, or a studio that bills retainers plus extras, does not live on two documents a month. What actually happens: • The quote lives in Word or a one-off PDF • The yes happens on WhatsApp or email • The job grows — extras get argued, nobody wrote a change order • Follow-up is another chat thread A cap of two invoices does not match that week. You either stop sending, or you pay for a plan built for a larger team.
Word, WhatsApp, then late payment
The stack we hear from agency, HVAC/plumbing, and independent consultants in the US and UK is rarely “we have no tool.” It is “the tool is a chat thread.” Word or Excel for the quote. WhatsApp for the yes. A spreadsheet to remember who paid. That works until one client goes quiet after you send the invoice. An alternative has to replace that path: quote → invoice → a place the client can open later → a reminder that is not another voice note.
When Invoice2go is still fine
Stay if you already like their mobile app, you are inside the BILL ecosystem, or two invoices a month is honestly enough. PortaFact is not a full accounting suite (no QuickBooks/Xero sync yet). If you need that integration more than unlimited invoices, pick the stack that talks to your accountant. This article is for owners who are paying for a cap they have already outgrown — or who never started because the cheap plan was too small.
What PortaFact does instead
PortaFact is invoicing for freelancers and small agencies: • Solo ~$5/mo — unlimited quotes and invoices (one owner) • Agency ~$10/mo — a second user, projects, team reminders • Client portal so the PDF is not trapped in a WhatsApp thread • Reminders, recurring invoices, multi-currency (never summed together) • Web + Android (same account) Your PortaFact subscription is billed via Paddle (or CMI in MAD). That is separate from optional online payment on a client invoice — Solo and Agency can both connect client payments when you want them. 14-day trial, no card.
Who this is for
• Agency / studio owners who invoice retainers and project extras • Trades owners (HVAC, plumbing, heating, mechanical) who still chase payments in WhatsApp • Independent consultants who say yes in a chat, then send the invoice late — or never If that is your week, unlimited documents from $5 is the comparison that matters — not another 2-invoice starter tier.
Try it on a real client this week
Create a PortaFact account, add one client, send one invoice. That is the test — not a feature list. Trial → https://app.portafact.com/register?utm_source=blog&utm_medium=article&utm_campaign=seo_invoice2go-alternative